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Tasks in Teams is simply a way of viewing your existing tasks in To Do and Planner.

Good task management across your life is a nirvana that app makers the world over have tried to solve the best way possible; theres a reason there are thousands of results among the Google Play and Apple App stores for task apps.

That doesnt mean they cant do more than what I cover, just that they arent necessarily intended to.

Its built into Microsoft 365 Groups, so each Outlook Group, Teams Team, and Yammer Community can track its open tasks in a way that doesnt require a formal project manager.

It uses Kanban boards to track tasks and provide rich information about each task.

There is also a personal view of Planner so each individual can see all their Planner tasks across Groups and Plans.

While Lists can be really useful for task tracking and project management, thats not the only thing its good for.

You can use Lists to create custom tables and columns that make the most sense for your needs; perhaps to track inventory, build event schedules, manage travel plans, and more.

This announcement blog post provides a good overview of what Lists can do.

Lists competes with tools like monday.com, Asana, and Wrike.

To Do tracks personal tasks in lists and groups managed by you, the user.

But the big connection To Do has with the other apps is it will show you your Planner tasks and any flagged emails from Outlook right in the app.

Given its Power Automate connector, you can also add tasks from other apps, like Microsoft OneNote.

To Do can centralize your tasks across your Microsoft account.

Its essentially a combination of Planner and To Do within Teams.

It doesnt really do any work; it simply centralizes your tasks in Teams, which is the app that Microsoft is putting the most emphasis on for their modern workplace vision.

To Do is great for adding and managing personal tasks and task lists.

Tasks in Teams is essentially a viewport to see all of your tasks in Planner and To Do.

At this time, there is no integration to view any List tasks that are assigned to you through To Do and Tasks in Teams; that said, Lists is easy to add as a tab to any Team using its connector, so you have easy access to the list and your other tasks via Teams.

Yes, you can essentially recreate a Planner experience with a List, but why would you if you dont need the customizability.

You can view tasks in a board or calendar view and there is a nice dashboard overview included.

Planner is available as a web app, Teams tab, and mobile app.

You also want a list if youre trying to manage things that arent really tasks.

That brings us to examples like inventory tracking, asset management, event itineraries, and travel planning.

You can view tasks (and other list items) in a list or calendar view.

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